Done for you with Managed Payroll

Handing over your payroll is easier than you imagine

If you’ve been struggling with payroll of late, we have great news – you don’t have to.

Dealing with HMRC, Real Time Information and Pensions Automatic Enrolment take their toll on your time. Staying up to date with new and ever-changing legislation is a challenge for even the most focused business owners. But the great news is you don’t have to!

Pass your payroll to Payplus and get:

Your own dedicated payroll expert

Fully compliant with HMRC legislation

Support designed to meet your needs

Great reasons to choose Payplus

Payplus Managed Payroll Service comes with a real difference and that difference is our people. Of course, we bring you service excellence, low costs and guarantees, but we believe it’s our team that makes the real difference.

With over 80 years of payroll experience between them, you know when you choose Payplus you’re in great hands. All members of the Chartered Institute of Payroll Pension Professionals, every member of staff speaks your language and really cares about what they do. We’re also Bacs Approved and a leading provider of Pensions Automatic Enrolment Services, so we can truly offer an all-round service.

Here’s why Payplus is a great choice for your Managed Payroll Service.

  • Fast and easy
  • Focused on service excellence
  • Low cost
  • Run and staffed by great people who speak your language
  • And offers Guaranteed service

Outsourced or Fully Managed payroll?

When you choose to pass your payroll to a third party, you can hand over only selected elements of it over, or you can pass it over in full. When you pass it over in full, you’ve chosen what’s called a Fully Managed Payroll Service. When you make this decision, you free yourself of pretty much all your payroll responsibilities and you leave yourself and your finance team a whole lot more time to do what you do best – run your business.

When you choose to work this way at Payplus, all you have to do is pass us your data in the format we agree at the time we agree. We then take up the baton and do all the necessary submissions, payments and reporting. And if you have questions along the way, all you need to do is contact the team. It really couldn’t be simpler.

8 steps to spending more time running your business

When you choose Payplus Fully Managed Payroll Service things couldn’t be easier. Here’s how it works:

  1. You pass us your data that includes starters, leavers and any variable pay information.
  2. We validate the data.
  3. When we’re satisfied that the data is complete, we input it into our system and make the calculations.
  4. The team checks the outcome and sends it to you for a final check and authorisation.
  5. We then produce your employees’ payslips and your payroll reports.
  6. Payslips are then made available to your employees, you get your reports and RTI submissions are made.
  7. If you’ve asked us to make Bacs payments on your behalf, they’ll be made on the agreed dates.
  8. At the end of the year we’ll run the year-end processes for you and produce P60s for your staff.

And all this is done using our HMRC compliant software for your complete peace of mind.

Still not sure about handing over your payroll?

If you’re still not sure about the idea of outsourcing your payroll, the thing to remember is that managed payroll is a highly specialised task. Processing payroll as well as staying up to date with changing legislation and responsibilities can quickly become a full-time job if you have a large number of employees. Even if you have only a handful of staff, being confident that what you’re doing is correct can be daunting. This is where outsourcing your payroll really comes into its own.

When you choose to outsource your payroll to the likes of Payplus, you relieve yourself of your payroll responsibilities in the knowledge that an expert team is doing the job for you. Working this way means you can concentrate on the parts of your business that can’t be outsourced and that are essential for your success.

But surely your fully managed payroll must cost a lot?

At Payplus we know that you want to make payroll easier, but we also know that you don’t have a fortune to spend on the process. That’s why we’ve worked so hard to streamline our processes and keep the cost to you as lean as possible. In terms of the specific cost of processing your payroll, it depends on the size of your payroll and your requirements. In general terms, you can expect a set-up fee at the start and an ongoing charge per payslip. The size of the set-up fee will depend on the size of your payroll and the complexity of your arrangements. The cost per payslip is the only ongoing cost you will pay in relation to your payroll.

It really is that straightforward. You can get a precise quote for your business by completing this short quote request form.

How does the payroll handover work?

At Payplus our focus is making your managed payroll as easy as possible and that includes the initial handover. When you’ve decided to make the move, we’ll work with you to make sure the transition is as smooth as it can be. We’ll even tell you what you need to say to your current payroll provider if you’re switching.

At the start of any relationship with a new client, as a precautionary measure, for larger payrolls we generally suggest that we have a short period of running the Payplus system in conjunction with your old system, just to be doubly sure. That way we know that nothing has slipped through the net in the handover.

How do I transfer my payroll data?

Transferring data today can take many different forms and we’ll work with the way you prefer. We’ll work together to agree a processing timescale so everyone knows what’s expected of them. And when you transfer your data, you can do so with confidence that you’re passing it over to a payroll provider that takes data security as seriously as you do.

How do you handle pensions arrangements?

At Payplus we’re accustomed to handling pension contributions and other third party deductions, so you can rest assured that your responsibilities are in safe hands. When it comes to pensions arrangements we make the deductions and report to the relevant pension companies on your behalf, as we can with other third party payments.

What about Pensions Auto Enrolment?

Pensions Auto Enrolment is something that the Payplus teams have been involved with from the start. Active in working parties and providing regular input to The Pensions Regulator, we know what we’re doing when it comes to auto enrolment. If you are already involved in auto enrolment, we’ll seamlessly take over, and if you’re yet to get involved, we’ll make your journey as pain free and low cost as possible.

If you’d like specific help with Pensions Auto Enrolment, you can get a quote for your business by completing this short quote request form or you can call 0800 018 0590.

Won’t I lose touch with my payroll?

It is important when you pass your payroll over to a third party that you gain maximum peace of mind from your decision, yet still feel in control. That’s why we have a range of standard forms we provide but in addition we’ll work with you to identify any additional information you’d like in order to keep your finger on the payroll pulse. Even if you require bespoke reports, we can do that for you.

What about payslips – how does that work?

At Payplus we can provide sealed paper payslips or electronic payslips, whichever you prefer. If you don’t use electronic payslips already, it’s maybe worth considering because with most people online today it’s a great way of saving on paper, time and postage.

How are payments made?

When it comes to making payments it’s you who chooses whether you make the payments or you ask us to. Because we are a Bacs approved bureau, you can authorise us to make payroll payments from your bank on your behalf securely and with complete peace of mind.

I’m worried about security

Security is of paramount importance to everyone involved in the managed payroll system – from you, to your employees and to the teams at Payplus. Security is right at the top of our agenda and our systems include physical security at our buildings and on our computer systems as well as encryption to reduce risk. All of this means that data can pass back and forth between us without risk of unauthorised access. What’s more, we create and store all our electronic payslips at a site that benefits from extra security for additional peace of mind.

Who deals with P11D and benefits?

Not all employers require a P11D service, but at Payplus, we can complete and submit P11D forms on your behalf. All you need to do is ask and we’ll explain how it works as well as the costs involved.

I have an overseas business – can you manage my UK payroll too?

At Payplus we work with many overseas companies. They come to us because they are unfamiliar with UK payroll law and regulations and we give them the peace of mind they required to know that their payroll is in safe hands. We’ll deal with every aspect of your payroll from set up to registration for PAYE and can make payments on your behalf, even if you don’t have a UK bank account.

I’m an accountant – can you deal with my clients’ payroll?

Running payroll for accountants is something we’re proud to do at Payplus. We have a large number of arrangements in place whereby we provide different levels of payroll service to accountants for them and their clients. The way it works depends on your needs and we can either work with your clients directly or pass everything to you, whichever model works best for your business works for us. That said, no matter which option you choose, we will send you copies of every report, so you have the records you need for year-end and accounting purposes.

What about recruitment agencies, charities or schools and academies – do you have special payroll arrangements for them?

Recruitment Agencies, charities and Schools and Academies are sectors we specialise in at Payplus. Each with their own idiosyncrasies, we have significantly invested in training specialist members of staff in these areas.

What if there’s a problem?

Customer service is at the heart of everything we do and we have created our Managed Payroll Service Terms and Conditions to make everything crystal clear. When you enter any outsourced payroll arrangement there are obligations for both you and your provider to respect. At Payplus we outline the arrangements for our service in our Managed Payroll Service Terms and Conditions. Any failure on our part in relation to our standards will be dealt with as outlined in this document. What’s more, we also provide a 3-month Satisfaction Guarantee. In the unlikely event that during the first 3 months of us working together, you are sufficiently unhappy with our service that you want to terminate your contract, then we will not charge you for that period.

Can I see your Customer Charter?

The Payplus Customer Charter puts you, the customer, at the heart of everything we do. You can find it here.